About the Role
This senior level position is responsible for the efficient administration of the Society’s Governing Structure; ensuring Members and staff are fully informed of legal and corporate responsibilities whilst ensuring full compliance with statutory regulations and corporate governance.
Key Responsibilities
Company Secretarial
1. Responsible for the organisation and administration of all meetings for the Trustee Council, Advisory council, Stated General Meetings and selected Committees.
2. Arranging and co-ordinating the annual election process for the Society’s governing structure.
3. Overseeing all statutory requirements, By-Laws/Charters, corporate governance, legal regulations and requirements. Responsible for the management of change to By-Laws and internal corporate governance where required.
4. Providing governance direction and advice as required to Staff, Council and Committees.
5. Ensuring compliance with legislation such as the Charities Act, Lobbying Act, Protected Disclosures Act etc.
6. Act as central point of contact to co-ordinate all Government Information (GI) requests and Data Protection (DP) requests and ensure that statutory obligations, timelines etc. are adhered to.
7. Working closely with the President of the RDS in the discharge of his/her duties.
8. Participate in any other projects, events or activities as directed by the Chief Executive.
Person Specification
Personal Attributes
- Confident and trustworthy individual who knows how and when to be discreet.
- A self-starter and team player with strong initiative and common sense.
- This individual must be a people orientated, tactful and diplomatic person with good judgement.
· Highly conscientious, flexible and detail conscious coupled with the ability to work accurately and efficiently to deadlines.
· Motivated individual with the proven ability to organise and complete tasks in an efficient, methodical and organised manner.
· Ability to identify opportunities to utilise subject matter expertise in the pursuit of the Society’s goals and strategies.
Qualifications
· Third level qualification in a relevant discipline
- Member of the ICSA (Institute of Chartered Secretaries and Administrators) desirable.
Experience
- A minimum of 5 years’ experience as a Company Secretary or similar.
- Experience of working with complex governing structures.
- Experience of event organisation and some experience with protocol management.
- Experience of working in the not-for-profit sector advantageous.
Skills
- Strong communication and interpersonal skills.
- Excellent organisation and time management skills.
- Good project management skills.
- Strong accurate minute taking skills.
- Proficient in Microsoft Office.
- Good numeric skills.
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