Administrative Assistant

Administrative Assistant

Our Client, an Educational Institution is looking to hire an administrative assistant on a full-time temporary contract until 21^st of March 2025. This role will be 3 days onsite and 2 days remote.

The post holder will

·       Provide support to BA Human Rights undergraduate, its Programme Director, academic staff delivery the programme modules and the students.

·       Coordinate and manage event-related administration for meetings, seminars, conferences, webinars, and other events ie room bookings, catering, guest accommodation/travel arrangements ect.  

·       Budget management ie. issue purchase orders, following through on GNR’s, invoices and working with accounts payable to ensure supplier payments are processed in a timely manner. 

·       Ensure procurement for the purchase of goods and services is in compliance with University policies. 

·       Provide administrative support to the Director of the ICHR, including travel arrangements, processing of expenses, hosting and participation in events, meetings, and related academic duties

Responsibilities:

•Provide support to BA Human Rights undergraduate, its Programme Director, academic staff delivery the programme modules and the students.

•Coordinate and manage event-related administration for meetings, seminars, conferences, webinars, and other events ie room bookings, catering, guest accommodation/travel arrangements ect. 

•Budget management ie. issue purchase orders, following through on GNR’s, invoices and working with accounts payable to ensure supplier payments are processed in a timely manner.

Skills:

·       High level of attention to detail required.

·       Excellent interpersonal and communication skills.  

·       Excellent organisational abilities, including the ability to prioritise, plan, and follow-up matters accordingly. 

·       Prior experience organising events and conferences/seminars

·       Ability to work on own initiative and as part of a team. 

·       Ability to interact positively and professionally with a diverse international range of students, staff, international partner organisations and Universities, and other organisations. 

·       Ability to work independently and effectively manage time in a fast-paced environment with competing priorities. 

·       A strong proficiency in Word, Excel, MS Teams, Outloook, MS Teams, and online communications.  

·       Ideally, knowledge of university’s financial systems Agresso.  

·       Ideally, has knowledge of university’s procurement, travel and subsistence policies.  

·       Excellent IT skills, including social media tools. 

For more information, please email [email protected]

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