My client is seeking a highly experienced Personal Assistant to join their Dublin office, directly supporting the MD. This is a Hybrid role in Dublin 14.
Candidates should have 3-5 years experience in a similar role, be driven and innovative and strive for excellence in all areas of their work.
Please send your CV to [email protected]
Key duties
Personal Assistant
- Manage the MD's diary ensuring key meetings are prioritized and the day is optimized for success
- Assess MD's priorities and ensure adequate time for meetings have been allocated
- Preparation for all meetings, such as sharing briefing documents, LinkedIn’s etc.
- Reply to emails and draft emails on behalf of MD.
- Ensure the MD is on time for all meetings and prompt him when required
- Set up meetings and liaise with clients and partners directly
- Minute taking at offsites, board meetings and other meetings as required
- Following up on actions and ensuring accountability
- Draft and edit documents such as agendas, PowerPoints, briefing documents etc.
- Organize travel
- Manage the leadership team time to correspond with company priorities
- Welcoming of guests and managing relationships
- Processing invoices and ensuring payment is made on time
- Financial reconciliation including credit cards, PO’s, etc.
Experience, Education & Key Attributes
- Proven experience as an PA/EA to C - Suite.
- Ability to operate at Executive level across multinational environment
- Degree educated preferable
- Discretion and confidentiality essential
- Flexible approach to work
- Organisation skills
- Time management skills
- Attention to detail
- Ability to multi-task and prioritise
- Good written and verbal communication skills
- Work well in a team
- Work well under pressure and to deadlines
