Senior Accounts Receivable O2C Associate

Senior Accounts Receivable O2C Associate – Galway City

My client a multinational e- commerce company are seeking to hire a Senior Accounts Receivable Associate to join their team in Galway City.

This role is hybrid with 4 days in office and Friday working from home.

RESPONSIBILITIES

Full responsibility for Accounts Receivable:

o  Cash application process ownership:

o  prepare and reconcile all cash received from various merchants (Braintree, Barclay, Klarna etc.) with daily bank files

o  Ensure all variances are reconciled and explained.

·        Investigating and resolving customer finance queries.

·        Processing customer invoices, credit notes & payments.

·        Ensuring cash collection occurs within a timely manner.

·        Review and manage customers' credit limits.

·        Review & manage orders and customers on hold in line with company policy.

·        Review Receivables Ledger and support the collection effort by following up on aged items.

·        Manage bad debt in a proactive manner as well as any subsequent write offs

·        Partner & collaborate with all stakeholders impacted by the services & support the O2C end to end process

·        Liaise with the direct manager to ensure he/she is kept fully appraised with regard to any issues.

·        Ensure all AR invoices and workflows have appropriate control and approval.

·        Perform internal audits on processes to ensure compliance with internal controls.

·        Complete various analysis & reconciliations in line with functional requirements

·        Ensure customer statement reconciliation is in line with internal policy.

·        Perform various month end tasks in line with the month end timetable.

·        Assist with other related Finance tasks as requested.

·        Seek opportunities to align & standardise processes globally where appropriate

·        Support continuous improvement initiatives by reviewing processes regularly.

·        Seek for automation opportunities

·        Point of contact for escalations for suppliers and internal Wayfair business partners

·        Ensuring all queries to the department mailboxes are dealt with in a timely manner

·        Ensure all processes are documented and assist in the development of the function

·        Fulfil cash flow forecast responsibilities

·        Work with internal teams to devise appropriate metrics which show the health and performance of the function and the team where relevant

Manage and mentor team members; including:

·        Ensure Goals & Objective are in place with your team and these are in line with their career development expectations

·        Ensure regular 1:1 meetings are in the team calendar & notes are documented and shared with team members after your conversation with them.

·        Proactively liaise with my client’s 3rd party providers Offshore team.

·        Ensure that they are processing tasks and dealing with queries in a timely manner.

·        Set KPIs and review periodically processes and ensure high quality standards are set.

·        Partner & collaborate to seek areas or process of improvement.

·        Act as a mentor to junior staff members.

·        Ad hoc responsibilities:

·        Involvement in any project related to Order to Cash processes or systems as required.

·        Market expansion involvement as required

·        Comprehends and consistency applies company policies and procedures. Understand internal accounting processes, practices, SOX and internal controls necessary to safeguard company assets and minimise exposure.

EXPERIENCE

·        Bachelor’s Degree/Finance qualification desirable

·        At least 2-3 years of experience working in a busy Accounts Receivable environment

·        High proficiency in Excel is required

·        Previous SQL or GBQ experience is preferred

·        Previous experience in the industry or dealing with various business models (B2B2C, B2C, B2B) advantageous

·        Strong organization and planning skills

·        Problem identification and resolutions skills

·        Meticulous attention to detail and strong planning and forward-thinking capabilities

·        Demonstrated ability to anticipate needs and situations before they are fully developed.

·        Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)

·        Excellent written, verbal, and presentation skills

·        Flexible and able to handle ad hoc issues that may arise.

·        Extremely high level of discretion pertaining to confidential information

·        Overseeing routine department activities to ensure they are completed accurately and on time.

·        Motivation to develop and maintain internal and external relationships

·        Managing, training and motivating team members

·        Setting and facilitating the achievement of department objectives.

For more information, please contact [email protected]

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