As a core member of our Projects and Governance team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.
The Project Manager will be a key member of the Projects and Governance Team (PGT) and is responsible for the planning and execution of various strategic projects. This role will ensure the team is providing standardised project governance and that reporting, metrics, and identification and escalation of risks is occurring on a timely basis across the team’s assignments. The successful candidate will work in partnership with the Senior Management Team to ensure a quality product is delivered to stakeholders.
The Projects and Governance Team (PGT) is charged with providing multiple Lines of Business units (Hedge Fund, CAIS, Private Equity, Real Assets, Investor Relations and Ancillary Services) with project management governance when executing initiatives that benefit the larger Organization. PGT provides a structured framework and management information, allowing for timely escalation of issues and risks that impact the success of the initiatives. Key oversight includes regulatory and organisational change management, client projects, location strategy, capacity tracking feeding Finance Budget & Forecasting, support of tools that provide risk mitigation opportunities (i.e. SDLP, Tibco Workflow Tool on-boarding, Operational Risk Log) and governance of CRM tool configuration, adoption and clean-up.
PGT regularly interacts with and supports senior stakeholders and very large user groups within the organisation, requiring a very high standard of reporting, communication and presentation. Stakeholders cross multiple lines of business and locations, requiring flexibility with hours at times.
Your Role
Project Planning
- Management of all phases of projects from initiation to post-implementation review
- Responsibility for engaging with stakeholders to identify scope, resourcing and requirements for assigned projects to ensure buy-in and project success
- This person will need to be a self-starter who is able to take the initiative to develop detailed project plans with the team from scratch; outlining scope, timeline, cost, resources, identifying risk with business requirements and setting quality expectations
- Tracking of project timelines and results to identify and escalate challenges, developing contingency plans where needed
- Thinking strategically to develop new and creative ways to approach solutions that successfully influence project outcomes
- Ensuring team has standardised approach in providing governance oversight
Communication
- Facilitation or assistance of team members in regular meetings with stakeholders throughout the various stages of the project, with oversight of agendas, minutes and action items; responsible for ensuring or providing coverage for all project meetings under your remit
- Ensuring stakeholders at all levels receive regular updates on project status, tailoring message to each audience (i.e. leadership vs. operational vs. technical)
- Ensuring appropriate reporting is created for each phase of the project
- Working with technical resources in translating business requirements to technical requirements where applicable
Management
- Ensuring effective utilization of staff across the team (as well as any assigned resources outside your group) with appropriate task and project assignments, coverage and documentation
- Development of staff through ongoing coaching and training
- Ensuring compliance with Performance Management cycles, ongoing career development and coaching of assigned staff
Qualifications
About You:
- You have 6+ years of operational experience including working on strategic initiatives and/or experience providing project management oversight to deliver multiple projects on time and in scope in a fast-paced environment, including:
- Creating detailed project plans
- Identifying and escalating risks, managing timelines
- Creating status reporting tailored to stakeholders
- Experience managing relationships with senior level stakeholders across multiple business units
- Exceptional communication skills, both written and oral, and the ability to capture a diverse audience
- You possess a strategic mindset and find motivation in creatively solving problems
- Confident and autonomous project manager – who thrives in ambiguity and are comfortable taking on new and unique projects seeing them through to completion
- 3+ years of experience coaching and developing staff
- You have knowledge of multiple functions in Fund Administration industry
- You are comfortable in establishing structure for projects from scratch
#LI-BM1
