RECRUITMENT SUPPORT ADMINISTRATOR
Cpl Galway are seeking a high energy, enthusiastic, proactive and detail-oriented Recruitment Support Administrator to join our team in Galway City. This role is essential for supporting our recruitment operations, marketing, candidate onboarding, vital administrative functions and lots more. The ideal candidate will be a recent graduate or someone looking to start their professional career, who may have an interest in recruitment. You will need to have strong IT skills, a customer-focused mindset, and strong organizational skills, who is based within a commutable distance to Galway City.
Responsibilities:
Recruitment and Candidate Management
- Facilitate temporary staff onboarding and administration.
- Oversee Garda vetting process and documentation for temporary staff.
- Manage payslip queries from temporary staff by phone and email.
- Coordinate temporary staff contract extensions and manage necessary documentation and communication.
- Assist with management report preparation in collaboration with internal stakeholders.
Administrative and Office Support
- Handle reception line inquiries and support general office duties.
- Manage PO/Proforma administration for clients, ensuring timely follow-ups on outstanding POs.
- Oversee office procurement for supplies, including coffee, maintenance, and cleaning supplies.
- Coordinate team lunches, birthday celebrations, and holiday party planning.
- Coordinate internal competitions and awards.
- Plan and organise sports and social team events.
- Handle statutory sick pay claims and related administrative tasks.
- Be champion for our Green Committee, DE&I related events and more.
Marketing and Social Media
- Collaborate with recruitment team on marketing initiatives by creating materials for brochures and managing our presence on both social media and our website.
- Design branded materials for social media using Canva and support our team’s marketing needs.
Business Development Support
- Assist in mapping business development targets to support recruitment and expansion efforts.
- Manage candidate responses to ensure best in class candidate journey.
Requirements:
- Recent graduate with a qualification or relevant experience in Business or Administration
- Based in Galway who can work in office on a hybrid basis.
- Strong interest in recruitment, administration and customer service.
- Proficient in Microsoft Suite (Word, Excel, PowerPoint) and experience with Canva.
- Strong IT skills, with the ability to navigate multiple software systems.
- Strong customer service and sales abilities; able to communicate effectively with both clients, candidates and internal stakeholders.
- Excellent organization skills with an ability to multiple-task and prioritize effectively.
- Social media experience to increase engagement – Desirable
· Personal Attributes:
o High energy, positive attitude, and a proactive approach to work.
o Strong interpersonal skills with a collaborative, team-oriented mindset.
o Open-minded, resilient, innovative and adaptable - Essential
This is not an exhaustive list, where you will be expected to be adaptable for an adhoc requests from the team to support its successful operation.
For more information, please apply to [email protected] for consideration
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