Sustainability Coordinator

My client is seeking a highly organized Sustainability Coordinator to support their Dublin – based team with all Sustainability, Travel and Office Administration. The successful candidate will be responsible for managing all corporate travel arrangements, handle all sustainability specific administration, and ensure smooth operations in the office environment.

 Key Responsibilities:

·      Arrange domestic and international travel for employees (flights, hotels, transport).

·      Ensure travel bookings align with budget and company policies.

·      Ensure all travel arrangements meet sustainability standards.

·      Assist with travel visa applications and any special travel requirements.

·      Manage office supplies and equipment, ensuring stock levels are maintained.

·      Handle office correspondence, including mail, emails, and phone calls.

·      Schedule meetings, manage calendars, and provide general administrative support.

·      Support office organization, including setting up meeting rooms and events.

·      Expense & Invoice Management

·      Align all travel bookings and expenses with budget reports.

·      Managing sustainability projects ie: energy efficiency upgrades and waste reduction initiatives

·      Maintain an organized system for storing and filing travel and office-related documentation.

·      Assist with coordinating company events, meetings, and employee activities.

·      Liaise with travel agencies, hotels, airlines, and office suppliers.

·      Negotiate rates and manage relationships with vendors to ensure the best service and pricing

·      Manage office scheduling - meeting room bookings, office maintenance

·      Office and company facilities management

·      track sustainability data, assist with reports, and support initiatives that reduce our environmental impact

·      Maintain and update sustainability records and reports

·      Collect and track data on energy, waste, water, and other environmental metrics.

·      Prepare sustainability reports with accurate data.

·      Ensure all projects comply with environmental regulations.

·      Assist with preparation of documents for sustainability audits and certifications.

·      Sustainability Projects

·      Assist with organizing and coordinating sustainability events and campaigns.

·      Support logistics for sustainability projects (e.g., managing timelines and resources)

·      Assist with the sourcing of sustainable products and services and maintain records of sustainable suppliers

·      Contribute to internal communications on sustainability initiatives.

·      Carry out staff training on sustainability topics

The Ideal Candidate:

·      Experienced in a previous sustainability focused role (4+ years)

·      Experience in an administrative role (5+ years)

·      Highly organised individual

·      Excellent communication skills

·      Fluent in English

 #CPLOS25