CLERICAL ADMINISTRATOR- Community Project
Our, client is looking to hire a Clerical Administrator on a 35-hour contract for 18 months based in Bearna(Barna) Co. Galway. The ideal candidate will be immediately available.
Role Purpose
Role Purpose The Clerical Admin will play a key role in supporting the implementation of the Community Connection Project. This will include all clerical tasks associated with support to the research project, recording of minutes, collation of data, collation of reports, formatting of papers and management of information. The Clerical Admin will also take responsibility for the organisation of community of practice events, including the booking of venues, the set up of rooms, and the creation of the output report. The Clerical Admin will support more broadly the work of the client as appropriate.
Specification
Candidates are encouraged to apply for this role with the requirement that they can demonstrate both the relevance of their skills and experience. This person will be capable of working without supervision, on their own initiative, and within a busy environment. It is likely that the person appointed will demonstrate a genuine commitment to client’s ethos and vision and ideally have the skills and attributes as detailed below.
Qualifications
Relevant qualification and experience in clerical work and / or in administration; further studies / interest in Community Development, Migrant Integration is desirable.
Core Responsibilities
· The CCP Administrator will provide support to the Co-Ordinator on oversight and monitoring of project outcomes, reporting requirements, communications and any matters arising over the duration of the 18 months.
· The Administrator will provide support to the Co-Ordinator on delivery of the research exercise in conjunction with Community Link Workers, examining effective mechanisms for healing division within communities and counteracting divisive narratives and misinformation by building resilience and awareness of the facts around migration.
· The Administrator will engage with Department and client Internal Reporting Structures on behalf of the Co-Ordinator as and when required
· The Administrator will engage with relevant Local Authority structures on behalf of the Co-Ordinator as and when required
· The Administrator will engage regularly with the Department of Children, Equality, Disability, Integration and Youth’s (DCEDIY) Community Engagement Team to ensure work is complementing national Community Engagement efforts.
· Provide support to the Co-Ordinator in organizing and delivering in-person engagements with Community Link Workers on at least 3 occasions across the 18-month duration of the project.
· Support the co-ordinator in engaging regularly with Community Link Workers on local issues, developing situations and any other matters arising.
· Provide administrative support to the Co-Ordinator on delivery of timely progress reports to the Department
· Provide administrative support to the Co-Ordinator on delivery of timely financial reports on project spend to the Department.
· Provide administrative support to the Co-Ordinator to ensure any expenditures are accurately recorded and compliant with financial reporting requirements.
· Take minutes at client meetings and prepare reports
· Support the general work of client as directed by the CEO
Skills & Competencies
· Experience in administrative support roles and delivering outputs with a defined timeline and work plan.
· Experience in compiling research data and report formatting.
· Experience of engaging with large numbers of stakeholders
· Have excellent communication and organisational skills.
· Proficient in MS packages e.g., Word, Excel, Outlook, programme databases, SharePoint portals
For more information, please email [email protected]
