Our client, a public sector body, wishes to hire a Clerical Officer on a temporary 6-month contract in Galway for an immediate start.
RESPONSIBILITIES:
- Supporting the SEO in all administrative needs
- Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
- Processing orders in respect of Janitorial items and Oil requests
- General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc
- Minute taking as required
- Dealing with queries by phone, email and post
- Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
- Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
- Any other duties as assigned by the Staff Officer/Senior Executive Officer
- Scheduling clinics
- Processing claim forms
REQUIREMENTS:
- Proficient with Microsoft Office; Word, PowerPoint and Excel
- Strong typing skills is essential.
- Dictaphone typing is desired but not essential.
- Excellent communication, organisational and presentational skills.
- Attention to detail, prioritisation and deadline orientated.
Please apply today if you are interested and available in this role or email [email protected] along with your CV.
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