Corporate Information Services Administrator

My Client in the financial sector is looking to recruit a Corporate Information Services Administrator for their offices in Dublin 1 working on a hybrid model.

If you have 5 years experience in similar role, apply directly or send your CV to [email protected]

Role Summary/ Principal Accountabilities

They are looking to recruit an ambitious highly experienced Administrator with an interest in furthering their career and gaining experience in, and beyond, administration in a dynamic and fast-paced environment to facilitate the efficient and effective administration required within the CIS Unit. This is ideally suited to a highly experienced individual with a minimum of 5 years’ experience in a similar role. 

Key Responsibilities

Core Team Activities may include:

•   Supporting the senior members of the team in responding to transparency legislation requests (i.e. Freedom of Information (FoI) and Access to Information on the Environment (AIE)) and General/Departmental queries 

•   Supporting the Parliamentary Questions (PQ) process including uploading to Sharepoint

•   Assisting with Data Sharing and Governance Act 2019 requirements 

•   Monitoring and actioning emails received in the Information mailbox (and others as required)

•   Providing administrative assistance in respect of Accessibility/Disability/Irish Sign Language legislation 

•   Reviewing and updating intranet pages & external webpages as required

Operational Support Activities:

•   Processing of purchase orders and invoices

•   Undertaking records management and archiving as required

•   Managing the Contracts Register including the generation and issuing of reports 

•   Assisting the Records Officer and associated requirements 

•   Providing administrative assistance regarding Budget and Expenditure and other financial reporting matters as required 

General Activities:

•   General administrative duties including scheduling meetings, preparing correspondence and PowerPoint presentations

•   Providing assistance to CIS Senior manager and senior members of the CIS team as required 

Knowledge

•   Relevant experience in an administration role and preparation of meeting documents

•   General knowledge/experience of a number of the above areas would be beneficial 

Experience

•   Candidates will be expected to have five years’ experience working in a similar administrative role and hold a third level qualification of at least level 8 on the National Qualifications Framework.

•   Experience working in a public sector body would be beneficial 

Skills

•   Ability to work in a team environment and communicate effectively with internal/external stakeholders

•   Demonstrate ability to work on own initiative

•   Strong verbal and written communication skills

•   Ability to meet tight deadlines while maintaining excellent attention to detail

•   Strong organisational skills

•   Work effectively and efficiently in a fast-paced environment to a high standard

•   Strong knowledge of Microsoft Office Suite

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