Environmental, Health and Safety (EHS) & Facilities Coordinator
The Role:
Reporting into the Director of Customer Operations, the Environmental, Health and Safety (EHS) & Facilities Coordinator is responsible for developing (where applicable), implementing, and enforcing health and safety policies and procedures in compliance with legislation and industry standards. They must provide leadership through good example and be proactive in all matters concerning the role.
In the facilities role, they are to coordinate and be responsible for the maintenance of air conditioning, lightening, fire, building, lease agreements and security. This is a newly-created role with a broad remit; no two days will be the same and you will have plenty of opportunity to make an impact. This role reports to the Director of Customer Operations.
Key Responsibilities:
• Identify training needs, report requirements with HR and keep track of employee H+S training that needs to be completed.
• Maintain accurate records of safety inspections, incidents, and training activities, update all safety records.
• Administer contracts with all contractors and ensure compliance with service agreements.
• Ensuring that the company’s safety statement, EHS plans, RAMS and supporting documentation is up to date, compliant and reviewed annually in line with relevant legislation and best practice.
• Maintain metrics and track accident/incidents for monthly board review meetings.
• Develop, implement, and enforce health and safety policies and procedures in compliance with legislation and industry standards.
• Ensure incidents, accidents, and near misses are reported, root causes and corrective and preventive actions plans are documented and actioned.
• Collaborate with management and employees to develop and maintain a positive safety culture.
• Stay up to date with changes in health and safety regulations and ensure compliance.
• Delivering Health & Safety induction programs for new on-site employees / external contractors/consultants.
• Ensuring the yearly retention of our ISO accreditations, work towards gaining further accreditations in EHS.
• Attend any EHS meetings or other necessary meetings as required.
• Oversee and coordinate the following facilities requirements: Air Conditioning, PAT testing, Lighting systems, lift maintenance, Intruder alarm and security systems,
• Supervise the cleaning contract including specification adherence and special request handling.
• Plan and manage space utilization including furniture arrangement and maintenance in the office building.
• Liaise with Landlord regarding facilities related matter and oversee lease agreements.
• Oversee general maintenance tasks such as plumbing, lighting and waste management.
• Coordinate pest control and manage waste disposal procedures.
Key Skills / Qualifications:
• Diploma or bachelor’s degree in occupational health and safety or environment.
• Certification in occupational health and safety (e.g., NEBOSH, IOSH) is highly desirable.
• 2+ Years experience in a similar role.
• Strong knowledge of health and safety legislation and regulations.
• Strong analytical skills with the ability to identify and assess potential risks.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office applications.
• Valid driver's license and willingness to travel to various work sites as needed.
• Manual Handling Instructors Course (or willingness to undertake).
What's on offer:
• Generous company pension contribution
• Performance-based annual bonus
• 22 days annual leave, increasing each year up to 25 days
• Additional day off for your birthday
• Diverse and welcoming work environment – awarded Investors in Diversity Silver award in 2023
• Hybrid working model
• Training & educational assistance programs
• Monthly wellbeing initiatives
• Charity partnership & community volunteer days
• Employee Assistance Programme
• Death in Service/Long Term Disability Benefit
#LI-DB4
