Executive and Communications Assistant

Executive and Communications Assistant

CPL have partnered with Northern Ireland Civil Service (NICS) to recruit for an Executive and Communications Assistant (E011 Grade) to join their team on a temporary contract of 3 - 6 months, with possibility of extension.

·      Pay Rate - £14.50 per/hr

·      Location – Commission for Victims and Survivors for NI

·      Benefits – 37 days holiday per annum

·      Hours – 37 hours per week

Responsibilities will include: 

·     The post holder will provide PA support to the Commissioner, Chief Executive Officer and general administrative support to Communications & PR, Policy Development, Research and Engagement and Corporate Services Teams.

 ·   The post holder will also act as a key Commission interface, ensuring that communications and information from internal and external contacts are disseminated, controlled and managed effectively. The post holder must apply initiative and have the ability to take informed decisions and to plan, organise and re-prioritise tasks to meet competing demands in a constantly changing environment.

 ·   The post holder will establish close working relationships with the Commissioner, Chief Executive, and other colleagues to facilitate effective communication and achieve targets and deadlines.

 ·    The post holder will also develop effective working relationships with a wide range of sponsoring department staff and external stakeholders to ensure that information requirements are effectively addressed and deadlines met.

Essential Experience/Qualifications

·      5 GCSE’s including English and Maths, grade C or above, or equivalent

·       At least 3 years demonstrable, practical experience of;

a)     Overseeing diary management and co-ordination of meetings

b)     Working with those at a Senior Management level

c)     Drafting correspondence for Senior management

d)     Taking minutes and notes of meetings

e)     Planning and organisation of meetings/events/conferences

·       At least 3 years demonstrable, practical experience of; Demonstrable, practical experience in the use of the following MS Office applications - Word, Excel, PowerPoint, Access and Outlook.

Desired Experience/Qualifications

Personal Attributes

1.     Personable and confident in engaging with various stakeholders and ability to manage difficult conversations and demonstrate empathy and understanding.

2.     Emotionally resilient with the ability to be aware of and manage their own behaviours and emotions and able to recognise need for self-care or wellbeing support to effectively fulfil the engagement aspect of the post.

3.     Ability to treat victims and survivors with courtesy, empathy and respect, upholding rigorous confidentiality and impartiality in communications.

Relevant or Equivalent Qualifications

Applications will also be considered from applicants with relevant formal qualifications considered to be of an equivalent or higher standard to those stated.

Relevant or equivalent qualifications: give the type of qualification and date awarded (the date awarded is the date on which you were notified of your result by the official awarding body). If you believe your qualification is equivalent to the one required, the onus is on you to provide the panel with details of modules studied etc so that a well-informed decision can be made.

For further details please apply directly below or contact Anne-Marie Erhalim directly.

If successful you will be required to complete a criminal record check through Access NI, having a criminal conviction will not necessarily exclude you from this process. Cpl have a policy on the recruitment of ex-offenders, for a copy of this policy please email [email protected].  

https://www.nidirect.gov.uk/publications/accessni-code-practice

Cpl is an equal opportunities employer and welcomes applicants from all backgrounds. We recognise that a diverse and inclusive workplace will better our relationships and services with our clients, our candidates, our communities, and one another. Be You, Be Kind, Be Proud.