Senior Executive Assitant required for a temporary contract in Dublin . The purpose of the role is to provide comprehensive support to the Director in a timely, effective and efficient manner, which facilitates and supports the Director in the fulfilment of their remit.
Responsibilities:
· Provide comprehensive support of the day-to-day duties of to the Director through effective:
· Diary and Outlook Calendar management
· Co-ordination of meeting arrangements and minute taking
· Production of briefing papers and reports
· Anticipation of administrative and logistic requirements
· Manage business correspondence of a highly confidential and sensitive nature to ensure the recording and issuance of responses to all such communications in a timely, sensitive and discrete manner and within required deadlines
· Co-ordinate the development and maintenance of the Director’s stakeholder engagement plan and collaborate with relevant teams in the Directorate to ensure all such engagements are appropriately planned and recorded and all briefing materials are prepared to a high standard and in a timely and effective manner.
· Act as liaison contact point between the Director and Directorate staff to ensure an efficient and effective flow of information and communications to/from Directorate staff.
· Assist with and/ or coordinate, as relevant, event management, large meeting set ups and virtual meetings on various platforms so these happen seamlessly and the attendees have a very positive user experience.
· Develop and maintain positive stakeholder relationships with internal stakeholders and with external stakeholders to ensure delivery of Directorate objectives.
Requirements:
· Third level degree desirable
· Relevant PA experience, to include experience of working on own initiative and as part of a team, in an environment with a varied and heavy workload.
· Good knowledge of operations management, manpower planning and budgetary processes.
· Excellent skills and experienced in MS Office suite of applications, particularly powerpoint and excel.
· Project management and operational risk experience desirable
· Experience using SharePoint
· Strong drafting and report writing skills
· Excellent interpersonal skills (discretion, confidentiality, strong judgement)
· Strong relationship management skills
· Ability to prioritise and organise effectively
· Excellent verbal and written communication, in particular the ability to relate to senior management, staff and other stakeholders.
For more information contact Ingrid on 015005922
