Assistant Staff Officer
Our client, a public sector body, wishes to hire an Assistant Staff officer on a temporary 3-month contract initially based in Galway City.
· Ensure the efficient day-to-day administration of area of responsibility.
· Ensure deadlines are met and that service levels are maintained.
· Ensure an even distribution of workload among team, taking into account absence due to annual leave etc.
· Support the preparation and issuing of office documentation (correspondence, reports, etc) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy.
· Use appropriate technology to ensure work is completed to a high standard.
· Ensure that archives and records are accurate and readily available.
· Maintain confidentiality of documentation, records, etc.
· Ensure line management is kept informed of issues.
· Ensure that the service is kept informed and that their views are communicated to middle management.
· Organise and attend meetings as required.
· Take minutes at meetings and prepare for circulation following meeting.
· Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.
· Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying supervisor of any deficiencies.
· Ensure that service users are treated with dignity and respect.
· Act on feedback from service users/customers and report same to supervisor.
· Supervise and ensure the well-being of staff within own remit.
· Manage the performance of staff.
· Co-operate and work in harmony with other teams and disciplines.
· Implement agreed changes to administration of the service.
· Encourage and support staff through change processes.
· Driving License
For more information, please email [email protected]
