To provide HR support and expertise to Covalen and its employees based in Leading Social Media Company based in Dublin City Centre. This is an interactive role fulfilling front-line and advisory functions. The HR Business partner will be working within and promoting the Covalen Essence Pillars: Performance Gurus, Client Co-Creators and Excellence Designers.
Responsibilities
Compliance:
- Ensure that Covalen follows all legal requirements and applies best practice at all times. If found to be non-compliant, develop action plan to address issue and escalate to HR Manager where appropriate.
- Ensure all messages and communication complies with management policy.
- Policy development and documentation; ensure HR policies and procedures are updated in line with current legislation.
- Development and maintenance of HR & Recruitment related procedures, processes, and policies in line with changing requirements.
- Lead and/or assist in the development of Human Resources process flow mapping, employee handbook, contracts, forms, reports, etc.
Change Management:
- Maintain effective and constructive relationships with all management and staff to effect positive change to new environment.
- Create and design specific processes and initiatives related to change management.
- Provide change management support to managers ensuring that change programs maintain high levels of employee engagement and commitment.
Retention Management:
- Monitor retention and attrition levels identify trends and work with business stakeholders to ensure achievement of targets.
- Work alongside business stakeholders to implement retention plans.
Reporting:
- Create, develop, and maintain data for all aspects of HR.
- Proactive approach to monitoring and analysing all data related to HR.
- Effectively communicate analysis to business stakeholders through various channels.
- Collect and analyse HR data; identify opportunities, define problems, and recommend viable solutions, i.e., Time and Attendance, Attrition.
- Produce standard and ad-hoc reports as requested.
Employee Lifecycle:
- Provide support in the recruitment process, both internal and external.
- Manage the process for new hires throughout the employee lifecycle.
- Assist in developing a nurturing culture for all new hires.
- Effectively coordinate all administration relating to employee lifecycle.
Relationships and Communication:
- Build and maintain effective working relationships with all business stakeholders.
- Promote and represent the HR function in all aspects of business.
- Adhere to and accountable for driving HR best practice and initiatives.
- Be main point of contact for business stakeholders and employees to address HR concerns.
- Review, update, and maintain HR information in all communication media; newsletter, intranet, employee handbook etc.
Employee Engagement:
- Develop & implement strategic HR initiatives as requirements identify.
- Have an active involvement in, and a positive contribution to any HR Projects that may arise.
- Develop and promote employee wellness through strategic initiatives.
- Project manage various HR initiatives and projects as needed.
- Champion employee feedback to ensure we maintain an environment of continuous improvement and customer focused culture through the Staff Survey, Staff Focus Group etc.
- Responsible for the design and delivery of various employee welfare activities, including information sessions, fun activities, site wide events etc.
People Management:
- Ensure new and existing people practices are recurrent, happen in a timely manner and are to the satisfaction of all parties involved.
- Provide coaching, mentoring, and training in HR related fields to all levels of the business.
- Participate in the grievance, disciplinary process & all other internal HR processes.
- Consult with managers and supervisors to resolve personnel issues and ensure people management practices are conducted in line with current legislation.
- Facilitate timely resolution of all employee relations issues maintaining an appropriate balance between employee and management advocacy.
Candidate Profile
Competencies:
- Strong interpersonal and Organization skills.
- Ability to work on own initiative and as part of a team.
- Adaptable to change and resilient.
- Flexible and innovative.
- Able to work independently and collaboratively; must be able to manage multiple projects simultaneously and execute decision with judgement and discretion.
- Good time management skills.
Essential:
- Minimum of 2 years relevant experience, within the last 5 years.
- Bachelor’s Degree, Diploma in HR or equivalent.
- Excellent Knowledge of Irish Employment Law
- Able to work within a 24/7 model.
- Proven record of maintaining confidentiality.
- Proven communication (both written & oral) and administrative skills.
Desirable:
- CIPD qualified or part-qualified
- Focus on quality and high customer service skills
- High flexibility and positive approach to challenges
- Results Driven individual.
- Strong personal resilience with the ability to operate in a pressured and fast paced environment
Location: Nova Atria, Blackthorn Road, Sandyford Business Park, Dublin 18
Hours: 40 hours per week Monday to Sunday (including Bank Holidays). Some weekend work is also required.
Shifts: Evening shift - 6.00 pm – 2:30 am
Contract Type: Permanent
Benefits: Free canteen onsite in client site during shift hours, Health Care & Extensive Training & Development. Free access to Covalen Group Scheme website, 24-hour Employee Assistance Programme (EAP), Wellness Programme, Tax Saver Scheme, Bike to Work Scheme.
