Meeting Lead Associate

Role: Meetings Associate (Pharma)

Location: Basingstoke

Duration: 12 Months

Rate: £26.64 per hour

Key Responsibilities:

·       Lead the UK & ROI Cardio Metabolic Health Business Unit in executing the SOA Sponsorship plan, including contracting, content creation and approval, payment, and meeting logistics with internal teams and external providers.

·       Own UK & ROI company owned marketing meetings, prioritizing tasks, materials, and deliverables. Liaising with internal teams (CMS, NTAs and local commercial field teams) to provide remarkable Healthcare Professional experiences.

·       Collaborate with internal and external stakeholders (E&C, Legal, Hub Leadership Team signatories, SOA Sponsorship organisations, vendors) to ensure timely, efficient and compliant execution of planned activities.

·       Oversee the creation, processing, approval, and distribution of meeting materials to support the events.

·       Identify and address barriers to delivering an exceptional customer experience and ensure execution excellence of the Customer Plan/Operational Plan.

·       Engage with local brand team to fully utilize Global/IBU content, partnering with local brand and medical colleagues to localise and approve a full range of local HCP materials in line with the ABPI code of practice.

·       Track and manage individual project budgets and associated operating expenses.

·       Ensure understanding, implementation, and adherence to company policies, processes, and external obligations, as applicable.

·       Utilize technology and tools proficiently, including Excel, Word, PowerPoint, and Veeva Promomats.

·       Plan months in advance to manage multiple stakeholders effectively and prepare the SOA and company owned meetings operational plan for subsequent years.

·       Lead with, and ensure adherence to, integrity and compliance in all that we do

·       Operate in line with the Team Framework and mindset, with a particular focus on the common purpose and expectations- Include, Innovative, Accelerate, Deliver.

Required Skills & Experience:

·       2+years of experience in project management in a heavily regulated environment (ideally previous or current project/operations in the pharmaceutical industry or consulting company e.g. scientific communications, healthcare consultancy, events).

·       Demonstrated leadership skills and ability to prioritise tasks as per business need.

·       Excellent planning & organisation skills to execute tasks within set timelines.

·       High Attention to detail and demonstrated operational acumen.

·       Ability to manage small to medium scale projects, often balancing multiple deliverables

·       Excellent interpersonal and communication skills when liaising with internal & external stakeholders.

·       Strong team player as well as being able to work independently.

·       Experience of working in a virtual / multi-national organisation.

·       Experience of working effectively in cross-functional teams.

·       Accurate and reliable way of working with high accountability in owning end-to-end process.

·       Speak and write fluent English.

·       Competency in areas such as Excel, Word, PowerPoint.

·       Plan to be in the office 3 days per week

Desirable Skills & Experience:

·       Knowledge of certain technologies such as Veeva Promomats, Mercury and/or other relevant software for the pharmaceutical industry.

·       Knowledge of the NHS and overall healthcare system in the UK, esp. the pharmaceutical industry.

·       Experience planning and executing medical/marketing pharma events (e.g. meetings, conferences, virtual webinars), in particular from operations/logistics perspective.

·       Understanding of the compliance framework & considerations relating to pharmaceutical industry operations (e.g. ABPI code, advertising of medicines) and specifically Sponsorship contracting.

·       Knowledge of e-P2P Platform and other IT platforms e.g. webinar technology.