An experienced Executive Assistant is required for a part-time role at a third-level institution in North Dublin. This position has the potential to transition into a full-time opportunity. Candidates should be ready to start immediately.
Duties and Responsibilities
The duties and responsibilities of the position include, but are not restricted to, the following:
- Manage the Institute Directors diary, and scheduling meetings effectively across several time zones.
- Assist Institute Directors in managing their daily research coordination tasks and support event planning and conference/research & training seminar/workshop & open day events.
- Support the assembly of research grant applications and delivery
- Management of interactions with 3rd level administrative structures & representatives (e.g. Finance, IT, Fees Office, Catering, Estates, Communications).
- Compose sensitive emails, letters, reports, presentations, and other required documentation
- Support critical “front of house” management activities for the Institute i.e. welcome visitors, support new staff & student “on boarding” activities & management of social media strategy.
- Answer and screen phone calls, emails and messages, and handle information requests.
- Arranging travel for Institute Directors and Managers including flights, accommodation, and visas.
- Minute taking at meetings and ensuring the Institute Directors are fully prepared for meetings.
Qualifications and Experience
- Leaving Certificate or equivalent (NFQ Level 5) plus 5 years’ relevant experience, preferably as a PA or a Primary Degree or equivalent (NFQ Level 7) plus 2 years’ relevant experience preferably as a PA.
- Proficient in Microsoft Office suite.
- Some familiarity with national and EU grant systems.
- Strong interpersonal skills.
- Understanding of the importance of confidentiality.
- Adaptable, flexible, and able to meet tight deadlines.
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For more information contact Ingrid on 015005922
