Position:                           Payroll and Accounts

Reports to:                      Finance Manager

Hours:                               37.5 per week

Overview: This role is for a person to take responsibility for all matters relating to payroll while assisting with other account and administration duties. We wish to employ a high-calibre person to this challenging, exciting, and responsible position. This position operates within a very busy environment with the incumbent reporting directly to the Finance Manager.   

Key Roles and Responsibilities:

Payroll System Duties

• Responsible for processing weekly payroll for a small number of staff & monthly payroll for approx. 90 staff
• Ensuring PAYE/PRSI compliance and liaising with the Revenue Commissioner and Department of Social Welfare as required
• Preparing files/returns to Revenue Commissioners each month
• Resolution of employee payroll queries
• Preparing files for Bank by electronic funds transmission
• Preparing Salary Control Accounts at month end
• Preparation of controls at year end for financial audit
• Preparing and managing payroll budgets

Bookkeeping Duties

·       Update Trips/Tours/Retreats budget sheets and summaries with income & expenditure.

·       Update Trip Coordinators on status of student income received.

·       Reconcile Trip expense receipts.

·       Issue and allocate purchase orders against invoices approved by budget holders.

·       Ensure compliance with the procurement policy for quotes and third-party requirements are adhered to for invoices received from budget holders.

·       Update the required spreadsheets for allocation of costs for Taxis, housekeeping to Finance team for processing.

·       Filing and invoice scanning for electronic payment processing.

·       Cash receipts - count and issue receipt.

·       Bank lodgements - lodge cash and cheques in the bank

Admin Duties

• Provide administrative support to the Director of Finance (DoF) –, manage diary, schedule meetings with internal and external personnel. Assist with the preparation of reports, presentations etc
• Record all absences for privately paid staff, both teaching and non-teaching.
• Assist with garda vetting.
• Assist with the preparation of packs for various interviews.
• Assist with documentation for Leadership Team reports on expenditure
• Maintain office systems, including data management and filing where appropriate.
• Ad-hoc project work when necessary.

This job description will be subject to review in the light of changing circumstances and may include any other duties and responsibilities as may be determined from time to time.

Key Requirements

• 3 – 5 years’ experience of SAGE Payroll (Micropay Professional) payroll system
• Detailed knowledge of PAYE and PRSI
• Detailed knowledge of Employment Law and Employee Entitlements
• Proficiency in Excel, Word and Outlook
• A confident, professional communicator who is highly organised, capable of working on their own initiative and as part of a team as required
• Confidentiality and attention to detail are critical attributes for this role
• Ability to meet deadlines and work under pressure
• Previous experience of working in a school/college environment preferrable.

Terms of Employment

•            Attractive salary on offer which is negotiable depending on experience.

•            College pension scheme

•            20 days annual leave

•            Generous paid sick leave entitlement following probationary period

•            Bike to work scheme

•            Opportunity for flexible/hybrid working

•            Laptop

•            Continuous Professional Development

•            Opportunity for an element of hybrid working