I am currently seeking a Receptionist/ Administrator for our client, an Irish owned business based in Galway that has developed into one of Europe’s leading industrial distribution companies supplying over 100,000 products to customers globally.
This role is vital in managing front desk operations while providing valuable assistance to the Accounts Team.
Reception Duties:
- Warmly welcome clients and visitors with a positive and helpful attitude.
- Answer, forward, and screen phone calls efficiently.
- Manage the info and reception inbox.
- Sort and distribute incoming mail.
- Order office supplies and monitor stock levels.
- Perform various clerical duties such as filing, photocopying, and scanning documents.
- Foster positive relationships with staff, suppliers, visitors, and customers.
- Support internal teams with administrative tasks as needed.
- Oversee general office duties, greet visitors, and manage internal meeting rooms.
- Maintain a welcoming and professional office environment.
Accounts Duties:
- Process incoming bank and credit card payments in accordance with financial policies.
- Upload invoices to customer portals.
- Review, investigate, and resolve customer returns.
- Send out copy invoices, proof of deliveries (PODs), and statements upon request.
- Assist the accounts department with other necessary tasks and duties.
Skills & Experience:
- Strong communication, organizational, and administrative skills.
- Experience working in a multinational environment is preferred.
- Proficiency in MS applications, including Word, Excel, Outlook; ERP experience is a plus.
- A flexible and proactive attitude with attention to detail and problem-solving abilities.
- Commitment to delivering excellent customer service and adapting to new initiatives.
Please apply today if you are interested or contact [email protected] for more info!
#LI-ED1
#CplGalCommercial24
