Our client, a leading IT Multinational, are looking to hire a Senior Business Administrator to join their busy team on a contract basis.
· Hybrid model - 2 days onsite in Dublin
· 12-18 month contract
· Start Date: January 2024
ROLE OBJECTIVE:
This role will form part of a team providing administrative support for organisation to ensure the smooth day-to-day operation and organization of the sales centres. The team works across all levels of the organisation from senior executive to individual contributor level, both in Dublin and other locations. This is a hybrid role, but you will be expected to be onsite for a min of 2 days a week with flexibility within those days each week as events etc. arise.
WHO WE ARE LOOKING FOR:
The successful candidate will be energized by working within a global, highly diverse, fast paced, and complex work environment. They will have the ability to hit the ground running and will be able to prioritize their changing workload effectively. We are looking for somebody who is flexible, adaptable to change, cool under pressure with a positive and enthusiastic can-do attitude, and who is not fazed by ambiguity.
KEY RESPONSIBILITIES:
Travel & Expenses Management:
• Booking flights, ground transportation and accommodation; assisting with visa processing and other travel related documentation.
• Processing and reconciling expenses in adherence with travel and expense policy.
Events Coordination: e.g. Townhalls, morale activities, trainings, Executive Visits, Customer & Partner Events.
• Booking meeting rooms and catering in collaboration with the onsite Events Team.
• Assisting with onsite troubleshooting audio-video and technical issues.
• Outsourcing and booking external venues for business and morale events; arranging transportation when needed
• Handling purchases orders, invoices, payments, and accruals and reclasses if applicable.
Multiple Calendar Support:
• Assisting in scheduling events as per above,
• Engaging actively with the Business Admin Team, participating in the onboarding of new members, and sharing best practices.
• Providing back up and coverage during leave of absence to your colleagues.
• Assisting with any other ad-hoc projects and duties as appropriate.
Hardware Management:
• Handling loaned devices returned equipment.
• Managing the hardware pool, inventory, and storage room.
Ad-hoc:
• Keeping distribution lists up to date.
• Managing Teams, SharePoint, and Viva Communities access.
• Designed as main POC for general enquiries providing guidance and best practices in day-to-day operations.
KEY SKILLS & EXPERIENCE REQUIRED:
• Strong proficiency with the Microsoft suite – Excel, PowerPoint, Word and most importantly Outlook and Teams.
• Strong planning and organizational skills, with excellent verbal and written communication skills.
• Precision time management, prioritization, and problem-solving skills.
• A team player who collaborates well and has excellent interpersonal skills and awareness.
• The ability to work unsupervised, on their own initiative and as part of an interdependent team.
• Proven track record of delivering work with a high degree of accuracy and attention to detail, creating clarity and eliminating ambiguity where required.
• Exercises sound judgment, tact, diplomacy, integrity, and professionalism, demonstrating a positive, can-do attitude.
• Experience supporting teams who are working remotely and within the hybrid working environment.
FOR MORE INFORMATION OR TO APPLY CONTACT [email protected]