Project Administrator – NEXUS Team (Contract Role, Basel)

📅 Contract Duration: 10/02/2025 – 30/09/2025 (High possibility of extension)

📍 Location: Basel - Stücki (Hybrid, per Lonza policy)

🌍 Languages Required: Fluent English & German

About the Role

We are seeking a highly organized and detail-oriented Project Administrator to support the NEXUS Team, an international and cross-functional initiative. This role requires strong coordination, communication, and administrative skills, along with a proactive approach to handling multiple tasks.

This is a high-visibility position, demanding professionalism, discretion, agility, and accuracy. The ideal candidate will ensure seamless project execution by supporting administrative processes, scheduling, document management, and financial tracking.

Key Responsibilities

📅 Administrative Support

✔ Schedule and coordinate meetings, agendas, and minutes.

✔ Manage calendars for project managers and team members.

✔ Organize and maintain project documentation and files.

📢 Coordination & Communication

✔ Organize events, workshops, and travel arrangements (local & international).

✔ Serve as a communication liaison between project teams, clients, and stakeholders.

✔ Collaborate with other admin professionals for seamless departmental support.

📊 Documentation & Reporting

✔ Track project progress and maintain up-to-date documentation.

✔ Compile data for status reports and presentations.

✔ Assist in the preparation of project plans, reports, and presentations.

💰 Financial & Resource Management

✔ Process and track expense reports, invoices, and purchase orders.

✔ Assist with budgeting and financial tracking.

Key Skills & Requirements

✅ Experience: Minimum 3 years in an administrative role (junior profiles welcome).

✅ Languages: Fluent English & German (both written and spoken).

✅ Organizational Skills: Ability to multitask, prioritize, and deliver high-quality work under pressure.

✅ Technical Skills: Proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with SAP, SharePoint, and MS Teams.

✅ Attention to Detail: Strong analytical skills and ability to ensure accuracy in reporting and documentation.

📩 Apply Now – Join the NEXUS Team & Make an Impact!