Accounts Payable Associate

Accounts Payable Associate – Galway

My client, a multinational e-commerce company are seeking to hire an Accounts Payable Associate to join their team in Galway City.

This role is a permanent position, the opening has a hybrid model of working (4 days onsite, 1 day from home).

Key Responsibilities

·       Ensure all invoices are processed in line with internal controls e.g No PO No Pay.

·       Suppliers are paid within agreed Payment Terms

·       Investigate and resolve AP Finance related issues in a timely manner.

·       Support continuous improvement initiatives.

·       Partner & collaborate with all stakeholders impacted by the services & support the P2P end to end process.

·       Perform internal audits on processes to ensure compliance with internal controls.

·       Complete various analysis & reconciliations in line with functional requirements

·       Point of contact for escalations for suppliers and internal client business partners

·       Ensuring all queries to the department ticket systems/mailboxes are dealt with in a timely manner.

·       Ensure all processes are documented and assist in the development of the function.

·       Ensure month end tasks are completed within the set deadlines in place.

·       Ensuring quality and completeness of supplier and Purchase Order data across company systems.

·       Review and validate Supplier Setup requests.

·       Perform validation checks on Purchase Orders

·       Enter and Upload Invoices into the system.

·       Drive standardization and perform master data management.

·       Following up on missing documentation in a timely manner and proactive manner

·       Work with auditors as required to share sample documents as requested.

·       Proactively liaise with my client’s 3rd party providers Offshore team.

·       Ensure that they are processing invoices and dealing with queries in a timely manner.

·       Set KPIs and review periodically processes and ensure high quality standards are set.

·       Partner & collaborate to seek areas or process of improvement.

·       Act as a mentor to interns.

·       Ad hoc responsibilities:

·       Involvement in any project related to Purchase to Pay processes or systems as required.

Experience:

·       Bachelor’s Degree/Finance qualification desirable

·       At least 2 years of experience working in a busy Accounts Payable environment.

·       Flexible and able to handle ad hoc issues that may arise.

·       Strong organization and planning skills

·       Problem identification and resolutions skills

·       Meticulous attention to detail and strong planning and forward-thinking capabilities

·       Demonstrated ability to anticipate needs and situations before they are fully developed.

·       Proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides,

·       meet)

·       Excellent written, verbal, and presentation skills

·       Extremely high level of discretion pertaining to confidential information.

·       Overseeing routine department activities to ensure they are completed accurately and

·       on time.

·       Motivation to develop and maintain internal and external relationships.

·       Setting and facilitating the achievement of department objectives.

For more information, please contact [email protected]

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