Job Overview: The Administrative Assistant is responsible for Project Scheduling Administration duties & handling general enquiries from customers & suppliers. This role also involves the completion of all administrative tasks such as taking phone calls, answering emails, Vendor Management, raising of PO’s, etc. in an accurate & timely manner Job Responsibilities: • Telephone answering, message taking, referral to appropriate colleagues. • Fielding general customer queries (answering directly where appropriate) • Provide general administrative duties to include, but not limited to, invoicing, general correspondence, creating fliers and forms, Vat Returns, Stock Taking etc. • Maintenance of Correspondence; collecting & recording of mail in, stamp & post outgoing mail, print emails. • Photocopying, faxing, shredding, laminating, filing, archiving. • Administration in regard to SEAI Grant Paperwork & ESB solar PV paperwork. Training is available for both. • Monitor / manage room bookings for meetings. • Meeting Minute Taking. • Consolidation & Presentation of company data in an efficient manner. • Stock Management & ordering of materials in advance taking into account future projects. • Vendor Management. Raising purchase requisitions for services & supplies for the site. • Health & Safety Representative for the site. • Assisting in the development & implementation of new systems in the Workplace. • To be part of the of the Vision Solar team. • Other duties as required by the Director. Job Qualifications: • Prior experience as a receptionist or in related field along with experience in administrative duties within a fast paced environment 2 • Excellent written and verbal communication skills. • Competency in applications including Word, Excel, Adobe PDF, and Gmail • Excellent time management skills. • Ability to maintain accurate relevant records. • Able to contribute positively as part of a team, helping with various tasks as required. Nice to have skills: • Previous experience working with SEAI schemes. • Previous Accounting experience using systems such as SAGE or Coupa an advantage. • First Aider Qualified. • Previous Human Resources/Payroll experience. • Previous Pricing Experience.