About the Role
- 7 month contract with a view to extension
- Based in Dublin 18
An exciting Group Business Administrator (Administrative Assistant) role has arisen within the Clients Engineering Division, and we are looking for an experienced Business Administrator (Administrative Assistant) to support the Executive Business Support EMEA Lead and teams across the EMEA region.
This is a new role with a variety of responsibilities, working in a fast-paced environment as part of a global team. The candidate will have proven professional approach in working with various stakeholders, have strong attention to detail, work independently, be a team player and be able to meet given task and project deadlines within the assigned timelines.
An Onboarding Training program will be provided to help the candidate become familiar with the organisation’s platforms, tools and organisation overview.
This role requires onsite support at the Clients office, with a desired 4-5 days working onsite. The candidate to have flexibility where there are large onsite events and/or executive visits to work from the office the full week, as required.
Job Responsibilities;
- Supporting the Executive Business Support EMEA Lead in their role, providing administrative and business support as needed, supporting the EMEA teams and prioritise deadlines and ad-hoc projects as they arise.
- Managing the Hardware procurement process end to end - Purchasing Hardware & Peripherals, working with suppliers, managing logistics, Storeroom management, Management of various asset trackers.
- Procurement and dispatch of Offices Supplies, Branded Merchandise, Team Morale Items, Ad-hoc Gifts as required.
- Supporting space management projects, desk or office moves, desk equipment management, working closely with onsite vendors to ensure tasks and issues are resolved in a timely manner.
- Team support required in helping with organisation of team building activities and morale events, venue / supplier research, support onsite events, submitting and managing hospitality/catering requests, meeting room search and bookings, ad-hoc projects as they arise incl. updating the budget trackers.
- New Hire Onboarding - maintaining various trackers, preparing welcome packs, communications and internal tool updates.
- Timely and accurate reconciliation of monthly expenses, goods and services receipt and invoice processing.
- Become familiar and implement the various processes and policies for our organisation.
- Collaborate with various stakeholders, Engineering Admins, Managers, Business Managers, on projects and operational activities as needed.
Qualifications and Preferred Experience
- Qualification in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- 2+ years Administrative, Business Support, and/or customer service experience, OR equivalent experience
- 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on working in a face paced environment, scheduling meetings/events, travel management, and managing multiple tasks within specified timelines.
- Experience working with a global team and cultural awareness.
- Balanced skill profile including strong attention to detail, problem solving, organization, prioritization and time management.
- Excellent written and verbal communications skills.
- Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
- Ability to accommodate varying work styles and perspectives of diverse individuals and groups.
- Being Tech Savvy, have experience in Microsoft Products and Tools.
- Ability to work effectively under pressure, calmly and confidently with a “can-do” attitude.
- Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
Reach out to Shauna today on 01 947 6359 or share your CV to [email protected]
