My client, a not-for-profit organization based in West Dublin, is seeking to hire a Corporate Governance Administrator for a permanent full-time position with excellent hybrid work options
This role is to provide high quality comprehensive administrative support to the Company Secretary Function, Head of Corporate Governance, Boards, Committees and Senior Leadership Team. This role is reporting directly to the Deputy Company Secretary, which is an exciting opportunity
Role responsibility’s
• Provide general and high-level administration support to the Company Secretarial Function to include tasks such as diary management, preparation for meetings, organising meetings.
• providing support in meeting the annual compliance obligations of the organization to include CRO, RBO and Charities Regulator filings.
• Support the Company Secretarial Function with preparation and compiling of official Board Packs.
• Communicate with internal and external stakeholders (Directors, funders, HR, Internal Audit, Property, Finance, Business Development, Quality & Governance) in relation to administrative queries relevant to the work of the Company Secretarial.
• Preparation of statistical information in order to ensure that queries are addresses efficiently and effectively and to ensure that all requirements are delivered in line with the requirements of Internal / External stakeholders
• Scheduling of Board and Committee Meetings and related arrangements together with facilitating site visits for Board Directors.
• Responsible to all scanning, filing and organization of Documentation and filing systems and appropriate circulation of correspondence received
• Assist with Board Meetings and drafting of Agendas, Minutes and Reports as required.
• Provide support by assisting with the document execution process. Ensuring high level review of legal/company secretarial documentation.
• Take ownership and oversight of the general office administration/ management, orders and invoice accountability to ensure an efficiently run function, deliver any other ad hoc administration tasks required by the Company Secretary
• Facilitate site visits for directors to attend at sites across the country and other ad hoc off-site events.
Skills & Experience
• Strong Proficiency in Microsoft Office
• Minimum five years’ experience in a comparable or senior administrative role with a proven ability to deliver in a time sensitive and deadline orientated environment.
• Experience with digital platforms
• Experience in Diary Management
• Excellent planning, organising and prioritising skills
• Ability to balance and prioritise tasks and work on own initiative
• Scheduling and organising room set up for board meetings / committees
• High level of integrity when meeting external guests/clients
• Strong attention to detail
• Able to challenge when appropriate
• Strong communication skills, both written and oral
• Hardworking, ambitious with a flexible approach to work
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