Executive Assistant

My client in the public sector is looking to hire an Executive Assistant Based In Dublin 4 – Immediate Start, up to 50K

If you have at least 3 years of experience in a C-Suite Executive Assistant role apply directly or send your CV to [email protected] for immediate consideration.

A key focus would be on the development and delivery of management and reporting processes within the HR Directorate, to assist the Director in ensuring programme deliverables as outlined in the annual business plans are achieved.  

What does the role entail?

·      Act as a gatekeeper / first point of contact for their partners

·      EA to HRD and provision of administrative support to key members of their team

·      Diary management and planning through prioritisation of appointment

·      Receiving calls and dealing with clients and colleagues in a professional manner

·      Organising internal and external meeting

·      Maintenance of client contact information within CRM system

·      Maintaining templates for key client documents

·      Liaising with Client Take On Team to ensure efficient on boarding of clients

·      Managing all correspondence

·      Minute-taking at key team meetings

·      Preparation of presentation slides and material using Powerpoint

·      Business continuity planning

·      Assist with coordination and management of special projects, as required

·      Various ad-hoc administration duties

 Essential Requirements:

• A Degree, post-graduate and/or equivalent qualification at minimum of level 7 on the National Framework of Qualifications.
• Minimum of 3 years’ relevant experience in the area of Executive Assistant support to C-suite level or a similar area.
• Well-developed IT skills, including proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and the ability to use them effectively to improve performance and communications.
• Exceptional attention to detail and communications skills.
• Evidence of ability to adapt to changes in the working environment whilst working within tight deadlines.
• Experience in handling confidential information; demonstrating high levels of integrity and discretion.