Finance Administrator

Position                          Finance Assistant

Reporting to                  Financial Controller

Location (Prime)           Glasnevin 

Responsibility

A member of the Finance Team with responsibility for accounts receivable, bank reconciliations, involvement with monthly management accounts and other day-to-day finance operations. The position also entails responsibility for overseeing end-to-end payroll processing on a weekly and monthly basis.

Key Areas of Responsibility

Finance Day to Day

•                To lead on all accounts receivable functions including processing, resolving invoice issues, production of aged debtors’ reports, credit control monitoring of credit terms and collections and all relevant reports for all three entities.

•                To provide training and assistance to Finance Assistant in resolving queries.

•                To assist in asset management procedures including the preparation of fixed asset and stock reports

•                To prepare bank reconciliations on a monthly basis for three entities

•                To prepare, monitor and review cash related tasks and activities and follow up as necessary.

•                To assist in the preparation of the monthly management accounts as directed by the Financial Controller and the Finance Director.

•                To assist with internal audit as required for two entities as directed by Financial Controller and Finance Director.

•                To act as assistant Master Data Controller as support to the Financial Controller in this role

•                To participate in the operational tasks of the finance team in an efficient, effective and timely manner, as directed by the Financial Controller and the Finance Director.

Finance Administrator

•                To manage and ensure efficient operation of payroll function and associated reporting.

•                To work closely with other functional departments including HR, Cemeteries, Visitor Centre, Monument Works, Administration and Marketing

General

•                To deal with ad-hoc queries from staff, suppliers, customers and other stakeholders

•                To assist the Financial Controller and Finance Director in the production of Ad Hoc reports as requested and completion of statutory returns as required

•                To follow all financial policies and procedures

•                To carry out all duties with due regard for all our Policies and Procedures

•                To carry out any other duties commensurate with the post and the needs of the organisation

•                Our vision, mission and values are the heart of everything we do – it is your duty to the Trust, our customers and your team that you are leading by example through these.

Flexibility

•                We aim to be flexible in our role and adaptability is very much part of the ethos of us.

•                You may be asked to perform other duties which are not included above but which are relevant to your area of work. In addition, you may be asked to help out other colleagues from time to time.

•                As a result of technological advancement, regulatory changes and sectoral developments, the workplace will continue to change over time, with new systems and new work practices being introduced as needed. Your duties will evolve over time as the needs of the organisation and the environment in which it is operating develop. In addition, your duties may evolve in line with your own development in your role.

•                The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.

Key Requirements         

•                Bachelor’s degree in finance, accounting, business administration, or a related field.

•                Professional qualification - newly qualified or part-qualified (essential) 

•                At least three years’ experience working in a similar role

•                Strong knowledge of accounting principles, financial regulations, financial compliance, and reporting.

•                Strong organisational, administrative and time management skills

•                Excellent analytical and problem-solving skills 

•                High attention to detail and accuracy in financial recordkeeping.

•                Ability to use own initiative

•                Ability to work independently and collaboratively in a team environment

•                Competent in the use of Microsoft packages (especially Excel)

•                Proficiency in SAP, preferably SAP Business One

•                Knowledge of payroll software is an advantage

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