A great opportunity for an office administrator on a permanent basis for my client's office in Dublin 11.
This is an office-based full-time position (9 am—5 pm, Monday through Friday) working across 2 small companies in the construction or facility management sector.
Both companies are based in the same office.
The successful candidate is required to have the following:
· Essential to have excellent attention to detail, excellent phone manner, good grammar, written and spoken English.
· Punctual, excellent time-keeper, ability to work on their own and prioritise tasks.
· Full knowledge of Office 365, Word, Excel, Outlook
· Experience with Sage or accounts software would be good but not essential, accounts experience would be a benefit.
Job Description
· Customer Service: answering and logging calls and dealing with them as appropriate. Sales enquiries, Email and Web enquiries and also dealing with customers in person at the office. ( We have a socially distanced office and warehouse )
· Order Processing : Booking hires onto our hire system, Coordinating transport for deliveries/collections , and Processing sales orders from customers. Monthly stock control, Invoice processing on our hire system ( training provided) Emailing customer invoices, and processing of online payments.
· Project Management: Responsible for scheduling equipment & labor for on-site projects, coordinating crew availability and updating calendars. Providing H & S paperwork, updating and keeping records. Managing crew training records & updates.
· General Office Admin : Day-to-day office functions, communicate with our Sage accounts manager who works remotely. Admin support to Accounts manager. Monitor customer's account balances, ordering of office supplies, logging of employee timesheets, holiday sheets, vehicle logs, Health & Safety documentation updates
· Business Development: Expand the busy hire business, create sales leads for sales rep, and Develop Social media presence for both companies. Update and oversee the website.
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