Purchase Order Specialist

PURCHASE ORDER SPECIALIST

I am currently seeking a Purchase Order Specialist for our client based in Co. Mayo who are a global life science manufacturer. The purpose of this role is to co-ordinate and control the processing of indirect purchasing requisitions in SRM; follow through on their approval and ensure successful processing of invoices for payment.

Role Responsibilities:

·      Use the SRM (Supplier Relationship Management) tool to create shopping carts on behalf of order initiators on site.

·      Follow up with budget holders and managers to ensure timely approval of carts.

·      Liaise with Purchasing to ensure all orders are processed in a timely manner.

·      Review the blocked invoice report, liaise with the order initiators, BPO and vendors to get invoices processed and approved for payment.

·      Liaise with Finance on cost centre and cost element coding.

·      Resolve goods receipt and invoice mismatches. Communicate with receiver/Warehouse or BPO to ensure correct document postings. Contact vendors regarding late product delivery and invoice receipt.

·      Ensure Purchase Orders are closed in a timely manner and review POs still open after the expected delivery date. Identify POs that need to be cancelled and communicate to Purchasing for action.

·      Ensure the current Indirect Purchasing process is adhered to across site and all financial and purchasing policies are followed at all times. Escalate non-conformances of policy to Finance and Purchasing.

·      Attend meetings with Finance, Purchasing and external SRM teams when required

·      Work to continuously improve the SRM system.

Role Requirements

·      Individuals will be self-motivated and work with a high level of autonomy.

·      Self-starter with minimal supervision required.

·      Goals are reviewed on a regular basis and formal performance reviews are carried out once per year.

·      Honours degree in Finance or Business

·      Previous experience in SRM, Accounts Payable or Administration is desired

·      Broad, diverse, cross-functional and cross-divisional experience.

·      Able to think strategically and creatively.

·      Communicates results, actions, decisions, concerns in a timely manner.

·      Decisive on core issues while avoiding tangents and excessive detail.

·      Acts with a sense of urgency.

·      Establish timetables, set goals/priorities, develop performance measurements, and assign/prioritise resources.

·      Generate ideas for improvement which are consistent with the organisation’s mission and strategy.

·      Ability to drive change throughout the company, results-oriented.

If this role seems interesting to you please click 'Apply Now' or email [email protected]

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