Receptionist

Our client, a production company based in Dublin 2 are seeking a receptionist to join their team.

• Full-time
• 3 - 4 month contract with a likelihood of perm
• €16.31 per hour

It is anticipated that in order to have the required skills and competencies, the Clerical Officer post will be at the First Point level.

Key Responsibilities

·       To support the functions of the Dublin office including office administration, phones, meeting room allocation and general management of the office,

·       Organising office administration and office stationary purchasing

·       Assist with the organisation of travel, accommodation and festival registrations across Screen Ireland

·       Organisation of the Dublin archive movements,

·       Management of the general info@ mail account

·       Work on the Health and Safety team to assist with Health and Safety for the office and Wellbeing Activities for staff

·       Offer any administration and organisational support to the Executive Management team as needed (including general administration, event organisation, reservations and bookings, data entry, and data collection).

·       Support the SI Marketing and Communications Team with any opportunities for promotion as needed,

·       Ensure all relevant SI data management and filing systems are maintained

·       Customer Service- Greet Stakeholders in a positive and friendly manner- directing to the correct office, Answering Phones, etc

·       Assist individuals with queries and complaints in a timely manner

·       Assist with Security(Issuing of keys, etc)

·       Assist with Onboarding of new employees and staff events

·       Assist with in-person meetings in Dublin office

·       Clerical Duties- duties of Clerical Officers may vary depending on the nature of work required. This involves such clerical/administrative tasks which may be assigned to the employee from time to time by the agency

·       To coordinate and collaborate with other teams

·       To stay abreast of the funding and services available to ensure accurate information in dealing with stakeholder queries

·       Creating reports for management when required

·       Continue to support Screen Ireland’s commitment to Diversity, Equity and Inclusion

·       Other duties as required by the business needs

Key Skills/Competencies:

·       A passion for supporting the needs of others especially within the Screen sector, with a strong client/stakeholder focus

·       Information Process: Approach and deliver all work in a thorough and organised manner

·       Customer Service: strong customer service skills required – to able to listen, understand, engage and influence effectively at all levels with a diverse range of audiences.

·       Communication Skills- Effective and clear communication skills both written and verbal

• Consistently strives to perform at a high level and deliver a quality service. Strong attention to detail required

·       Results Orientation – able to work on their own and with others to achieve quality results on-time across a diverse range of projects in a fast-moving environment.

·       Team-Player: Able to work with colleagues and peers across departments and organisations and contribute to a dynamic, inclusive and innovative working environment

• Attitude: A motivated, dynamic, can-do attitude and be able to work under pressure with a professional attitude
• IT Literacy - Excellent computer package proficiency including Microsoft Teams, Word, Excel, and Power-point. Open to new technologies and platforms

Desirable

• Previous experience in a similar role
• Strong project management, organisation and time-keeping skills
• Demonstrates professionalism

·       Previous experience of the sector if possible

·       Demonstrated commitment to Diversity and Inclusion

·       A proficient level of Irish

Reach out to Shauna on 01 947 63559 or [email protected]