Senior Secretary | Hybrid | Dublin | 50K
A prominent client based in Dublin are currently seeking a Senior Secretary to join their firm. In this role you will be responsible for supporting the partners and actively managing their daily workloads, which will involve a diverse range of cases and clients.
Key areas of responsibility:
- Provide high level support to partners and fee earners as a trusted advisor
- Act as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
- Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support)
- Utilises skill in influencing stakeholders - quickly building rapport and be seen as a trusted advisor
- Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
- Billing subject matter expert
- Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
- Understanding document management processes (iManage)
- Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
- Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
- Utilising document production for the creation of all first draft documents
- Organising and assisting with client functions, entertainment and seminars, as required;
- Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
- Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
- Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
- Any other secretarial or administrative duties as required
Skills, experience and characteristics:
- Previous experience as a Secretary
- Previous experience of document management systems
- Knowledge of Microsoft Office Suite
- Excellent diary management
- Strong organisation and prioritisation skills
- Good verbal and written communication skills
- Applies knowledge and judgement to solve problems and make decisions
- Experience of delegating to, and training, less experienced team members
- Flexible approach to working practices in order to meet business needs
This is an excellent opportunity for a legal candidate looking to join a well-established Irish law firm, where your work and input is acknowledged and valued and where you will progress in your career.
Please send CV’s to [email protected] or apply directly for immediate consideration
