Project Administrator – NEXUS Team (Contract Role, Basel)
📅 Contract Duration: 10/02/2025 – 30/09/2025 (High possibility of extension)
📍 Location: Basel - Stücki (Hybrid, per Lonza policy)
🌍 Languages Required: Fluent English & German
About the Role
We are seeking a highly organized and detail-oriented Project Administrator to support the NEXUS Team, an international and cross-functional initiative. This role requires strong coordination, communication, and administrative skills, along with a proactive approach to handling multiple tasks.
This is a high-visibility position, demanding professionalism, discretion, agility, and accuracy. The ideal candidate will ensure seamless project execution by supporting administrative processes, scheduling, document management, and financial tracking.
Key Responsibilities
📅 Administrative Support
✔ Schedule and coordinate meetings, agendas, and minutes.
✔ Manage calendars for project managers and team members.
✔ Organize and maintain project documentation and files.
📢 Coordination & Communication
✔ Organize events, workshops, and travel arrangements (local & international).
✔ Serve as a communication liaison between project teams, clients, and stakeholders.
✔ Collaborate with other admin professionals for seamless departmental support.
📊 Documentation & Reporting
✔ Track project progress and maintain up-to-date documentation.
✔ Compile data for status reports and presentations.
✔ Assist in the preparation of project plans, reports, and presentations.
💰 Financial & Resource Management
✔ Process and track expense reports, invoices, and purchase orders.
✔ Assist with budgeting and financial tracking.
Key Skills & Requirements
✅ Experience: Minimum 3 years in an administrative role (junior profiles welcome).
✅ Languages: Fluent English & German (both written and spoken).
✅ Organizational Skills: Ability to multitask, prioritize, and deliver high-quality work under pressure.
✅ Technical Skills: Proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with SAP, SharePoint, and MS Teams.
✅ Attention to Detail: Strong analytical skills and ability to ensure accuracy in reporting and documentation.
📩 Apply Now – Join the NEXUS Team & Make an Impact!