Accounts Payable Associate – Galway
My client, a multinational e-commerce company are seeking to hire an Accounts Payable Associate to join their team in Galway City.
This role is a permanent position, the opening has a hybrid model of working (4 days onsite, 1 day from home).
Key Responsibilities
· Ensure all invoices are processed in line with internal controls e.g No PO No Pay.
· Suppliers are paid within agreed Payment Terms
· Investigate and resolve AP Finance related issues in a timely manner.
· Support continuous improvement initiatives.
· Partner & collaborate with all stakeholders impacted by the services & support the P2P end to end process.
· Perform internal audits on processes to ensure compliance with internal controls.
· Complete various analysis & reconciliations in line with functional requirements
· Point of contact for escalations for suppliers and internal client business partners
· Ensuring all queries to the department ticket systems/mailboxes are dealt with in a timely manner.
· Ensure all processes are documented and assist in the development of the function.
· Ensure month end tasks are completed within the set deadlines in place.
· Ensuring quality and completeness of supplier and Purchase Order data across company systems.
· Review and validate Supplier Setup requests.
· Perform validation checks on Purchase Orders
· Enter and Upload Invoices into the system.
· Drive standardization and perform master data management.
· Following up on missing documentation in a timely manner and proactive manner
· Work with auditors as required to share sample documents as requested.
· Proactively liaise with my client’s 3rd party providers Offshore team.
· Ensure that they are processing invoices and dealing with queries in a timely manner.
· Set KPIs and review periodically processes and ensure high quality standards are set.
· Partner & collaborate to seek areas or process of improvement.
· Act as a mentor to interns.
· Ad hoc responsibilities:
· Involvement in any project related to Purchase to Pay processes or systems as required.
Experience:
· Bachelor’s Degree/Finance qualification desirable
· At least 2 years of experience working in a busy Accounts Payable environment.
· Flexible and able to handle ad hoc issues that may arise.
· Strong organization and planning skills
· Problem identification and resolutions skills
· Meticulous attention to detail and strong planning and forward-thinking capabilities
· Demonstrated ability to anticipate needs and situations before they are fully developed.
· Proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides,
· meet)
· Excellent written, verbal, and presentation skills
· Extremely high level of discretion pertaining to confidential information.
· Overseeing routine department activities to ensure they are completed accurately and
· on time.
· Motivation to develop and maintain internal and external relationships.
· Setting and facilitating the achievement of department objectives.
For more information, please contact [email protected]
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