My Client is a large global Medical Device company looking for an Executive Assistant to start immediately on a temorary basis.

This position will require the successful candidate to be on site Monday-Friday at their office based in Dublin 15.

Role Responsibilities include:

•Taking control of diary / calendar management, movements, scheduling meetings both internal and external, conference calls and travel arrangements.
Attend various management staff meetings, records minutes and action items, publishing minutes and follows up on actions.
Responsible for the meeting cadence, aligning diaries for key meetings, circulates key information and ensures information is communicated in a consistent and timely way.
Provide a bridge for smooth communication between the executives and internal departments and employees; demonstrating leadership to maintain credibility, trust, and support with management staff.
Responsibility for internal communications - writing and editing newsletter articles, communication emails, all emails pertinent to CSR initiatives, global initiatives.
Schedule complex and detailed travel itineraries for Executives; visa, air, hotel, ground transportation.
Manage inbox emails and respond accordingly on Executive’s behalf.
Responsible for expense management, write up in Concur, approval & submission to finance.
Build all Executive agendas, presentation material and onsite support of all meetings in this area for Executives.
Book conferences and room reservations in local hotels, manage contracts, catering meals, special equipment needs, transportation and other related items.
Support the organization and execution of company or department events, Christmas events, CSR fundraising activities, and employee engagement activities.
Acts as back up to the Personal Assistant for annual leave and as required.
Other projects / duties as assigned.

The Successful Candidate will have:

5-7 years' experience in EA role, preferably within a multinational company
Skilled with Microsoft Office (Word, Excel, PowerPoint, Outlook), CONCUR expense management
Has the ability to reliably commute to Damastown D15 Monday-Friday
Professional demeanour
Bachelor’s Degree and/or equivalent work experience supporting senior management / executives
Is immediately available
High level of verbal and written communications skills

Please reach out to Kristina at 01 614 6166 / [email protected] with your CV