Job Title; Grounds and Estates Manager, Heritage / Memorial Grounds
Location: Hybrid / across Office / Site / Home - Glasnevin, Dublin 9 with site visits across 4 additional sites in Dublin
Working Hours; 37.5 Weekly
Salary: circa €70,000 / Expenses / Pension / Life Assurance / Employee Assistance
Reporting to Director of Operations
Role; Leading the Grounds Team, you will oversee the maintenance, preservation, conservation & development of all grounds, buildings, gardens and landscapes.
Key Areas of Responsibility
Duties:
• Manage the day-to-day maintenance and upkeep of ground in a safe, secure, and efficient manner.
• In conjunction with the Heritage & Facilities Project Manager, you will manage/oversee overall maintenance
requirements across sites (including facilities and utilities).
• Develop a program of works to ensure the financial sustainability of the Trust into the future. This may include the introduction and development of new gardens, the extension and improvement of existing areas & the introduction of improved memorialisation areas – sourcing supplies and new options as needed in conjunction with the relevant team.
• Manage the upkeep and replacement of relevant equipment, plant, and machinery in line with the procurement policy approved contractors. This includes monitoring and managing of contractor service level agreements.
• Oversight of all grounds maintenance and staff to good quality standards across all sites.
• Ensure contractors are working safely whilst on site and in accordance with company regulations.
• Overseeing security of grounds across all sites
• Participation in and oversight of grave selections for bereaved families and identification/development of new burial spaces.
• Work in conjunction with the Health and Safety Coordinator/external resource to ensure all areas across the organisation are fully Health and Safety compliant.
• Liaise with HR Manager on any staff issues.
• Instructing and training other employees to a level of competence sufficient to maintain service.
• To supervise, instruct and organise the work in accordance with schedules supplied or as directed by the Management.
• Maintain standards as set out within the department.
• Ensuring that the team are in their appropriate uniform and that they are clean and professional at all times.
• Participating in the induction training of new employees and trainees allocated to the service.
• Participating in the introduction and development of new systems and procedures including those based on IT.
• Participate in all training programmes, staff development and performance management schemes as identified by the organisation.
• In line with the Customer Complaints Policy ensure that all complaints are recorded appropriately, handled in an efficient manner
• Feedback comments, propose training needs and operational changes to continually improve delivery
• Carry out all duties with due regard for all policies and procedures
• Processing and controlling of invoices monitoring costs in line with financial budgets.
• Ensure that all tasks carried out to an excellent standard, completed in a timely manner.
Person Criteria
• Degree/qualification in Horticulture, biodiversity, or other relevant discipline
• Minimum 5 years relevant experience including experience of managing teams – an advantage across multiple sites.
• Previous experience in garden design and landscaping
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to grounds management.
• Commercial awareness, knowledge of sector and insight into business development
• Excellent communication skills both written and verbal.
• Excellent organisational skills with a strong attention to detail
• Ability to prioritise work to meet deadlines.
• Good analytical/critical thinking skills
• Strong procurement and negotiation skills
• Excellent interpersonal skills
• Ability to manage, support and motivate team members
and an interest in developing staff.
• Ability to comply to policies, procedures, codes, and
regulations.
• Competent in IT Skills (Microsoft Outlook, Word, Excel,
etc.)
• Competence in the use of CRM (customer relationship
management) systems an advantage
Send your CV now in confidence, along with a detailed summary outlining your relevant experience and achievements in the above.
Applications to; [email protected]
