Cpl in partnership with our client Pfizer are seeking a Medical Affairs Operations Specialist to join the team at their Dublin, Ringsend office for an 18 month fixed term contract. this role has a hybrid working model attached.

ROLE PURPOSE
The Medical Affairs Operations Specialist will provide dedicated administrative and project management support to the Country Medical Director and the broader Medical Affairs team. This person will work with the medical organisation and the commercial business as a liaison and act as the coordinator for all medical administrative support.
There is a requirement to be on site 2/3 days per week in line with company policy
MAIN REPONSIBILITIES
• Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements.
• Support the planning, tracking, and fulfilment of the Medical Department’s budget.
• Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, including scoping project requirements and preparation of budget.
• Maintain a common filing and archive system for medical purposes and regularly clean up files and archives.
• Develop and maintain a network with other Medical Affairs Operations colleagues as well as with commercial operations colleagues in-country and regularly exchange best practices and identify areas that could be made more efficient.
• Support for PHI companywide events.
• Support and implement changes and new ways of working with both internal and external processes.
• Coordinate the onboarding of new employees and their training schedule.
• Maintain org. charts, rosters of colleagues, DLs and MS Teams sites.
• Supports medical team in the design, development and delivery of complex digital projects from initiation to close.
• Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals.
• Dedicated administrative support to the Country Medical Director (CMD) in all aspects of their daily work routine and enables the timely execution of their tasks.
• Management of meeting agendas and minutes for medical meetings.
• Identify, prepare and compile necessary materials ahead of time to ensure that the CMD has appropriate information for meetings, reports, presentations, events and special projects on calendar. First draft of scientific communications and presentations.
• Responsible to coordinate all medical affairs communications in country.
• Work closely with the local medical team on day-to-day business aspects from an administrative point of view.
• Contributes as part of a high-functioning team with concurrent projects and competing priorities.
REQUIRED SKILL SET
Qualifications
• Five to ten years’ experience providing support for Senior Management/Teams or graduate with a scientific or medical background, interested in the area of medical affairs.
• Experience working in the Pharmaceutical Industry is desirable.
• High degree of cross functional collaboration essential.
• Hands on approach, the successful candidate will effectively suggest, drive and challenge new ideas/initiatives.
• Strong people interaction and relationship building skills to engage effectively both internally and externally if required.
• A logical and pragmatic approach to workload, delivering the best possible results with the resources available.
Core Competencies
• Excellent interpersonal, oral and written communication skills.
• Strong organisational skills.
• Results orientated
• Confident and proactive communicator
• Must be able to work collaboratively, with a range of colleagues in the wider organisation as well as with external stakeholders.
• Demonstrate a high level of accuracy, efficiency and attention to detail.
• Excellent IT skills.
• Experience managing multiple projects simultaneously.
• Interest in Medical Affairs