PURCHASE ORDER SPECIALIST
I am currently seeking a Purchase Order Specialist for our client based in Co. Mayo who are a global life science manufacturer. The purpose of this role is to co-ordinate and control the processing of indirect purchasing requisitions in SRM; follow through on their approval and ensure successful processing of invoices for payment.
Role Responsibilities:
· Use the SRM (Supplier Relationship Management) tool to create shopping carts on behalf of order initiators on site.
· Follow up with budget holders and managers to ensure timely approval of carts.
· Liaise with Purchasing to ensure all orders are processed in a timely manner.
· Review the blocked invoice report, liaise with the order initiators, BPO and vendors to get invoices processed and approved for payment.
· Liaise with Finance on cost centre and cost element coding.
· Resolve goods receipt and invoice mismatches. Communicate with receiver/Warehouse or BPO to ensure correct document postings. Contact vendors regarding late product delivery and invoice receipt.
· Ensure Purchase Orders are closed in a timely manner and review POs still open after the expected delivery date. Identify POs that need to be cancelled and communicate to Purchasing for action.
· Ensure the current Indirect Purchasing process is adhered to across site and all financial and purchasing policies are followed at all times. Escalate non-conformances of policy to Finance and Purchasing.
· Attend meetings with Finance, Purchasing and external SRM teams when required
· Work to continuously improve the SRM system.
Role Requirements
· Individuals will be self-motivated and work with a high level of autonomy.
· Self-starter with minimal supervision required.
· Goals are reviewed on a regular basis and formal performance reviews are carried out once per year.
· Honours degree in Finance or Business
· Previous experience in SRM, Accounts Payable or Administration is desired
· Broad, diverse, cross-functional and cross-divisional experience.
· Able to think strategically and creatively.
· Communicates results, actions, decisions, concerns in a timely manner.
· Decisive on core issues while avoiding tangents and excessive detail.
· Acts with a sense of urgency.
· Establish timetables, set goals/priorities, develop performance measurements, and assign/prioritise resources.
· Generate ideas for improvement which are consistent with the organisation’s mission and strategy.
· Ability to drive change throughout the company, results-oriented.
If this role seems interesting to you please click 'Apply Now' or email [email protected]
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